The Sorrel Horse, Shottisham
The Sorrel Horse, Shottisham
Minutes and election results from AGM held 5th November
AGM 2016 Chairmans address.pdf
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2015/16 Annual report for The Sorrel Horse Shottisham Limited
Click here to download the Annual Report and Accounts for The Sorrel Horse Shottisham Limited for the year 2015/16

28th October 2016
The Sorrel Horse Shottisham Limited-full[...]
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The Sorrel Horse Shottisham Ltd

8 Deben Mill Business Centre

Old Maltings Approach

Woodbridge

Suffolk

IP12 1BL

 

22nd October 2016

        

«TITLE» «FIRSTNAME» «LASTNAME»

«ADDRESS1»

«ADDRESS2»

«TOWN»

«COUNTY»

«POSTCODE»

 

Dear «Appelation»,

 

The 2016 Annual General Meeting of The Sorrel Horse Shottisham Ltd takes place on Saturday 5th November 2016 at 11a.m. in St. Margaret’s Church, Shottisham, during which 1 member of the Board of Directors will resign and 2 members will be elected.

 

Please find enclosed;

  • a list of the candidates’ résumés outlining why they feel qualified to be a Board Director
  • your Voting Form, which has a unique Shareholder Number

 

You are welcome to bring partners but be aware that space could be limited so please arrive promptly.

 

Each candidate you vote for will receive the number of votes equal to the number of shares you hold in The Sorrel Horse Shottisham Ltd. Candidates may vote for themselves.

 

As there are over 200 shareholders in the Company, it will take some time to tally the votes if they all have to be counted at the AGM. With this in mind, it would help if Voting Forms could be returned by post to the company’s registered office (above), or by email in advance of the meeting.

 

If you wish to vote by email you must scan your voting form, showing your shareholder number, and email it to agm2016@thesorrelhorse-shottisham.co.uk. Emailed votes will be directed for counting.

 

Please note the following

Voting Forms received by post or email after 8am on Saturday 5th November will be ineligible for inclusion in the count, as will Voting Forms not showing the Shareholder Number.

Shareholder Numbers will be checked during the count to ensure no duplication of voting.

 

If you do not wish to send your vote back by post or email, you have the right to present it at the AGM in person. The remaining Directors will count these and the results combined with the postal and email votes.

 

It is possible over the past five years that your postal address and/or email details may have changed from the information that was originally registered with us, please be kind enough to contact us in this event.

 

Yours sincerely,

 

 

 

 

 

 

Paul Venediger, Chairman

For and on behalf of The Sorrel Horse Shottisham Ltd

 

 

Voting Form - Election of the Board of Directors, The Sorrel Horse Shottisham Ltd

 

AGM - to be held at 11 a.m. Saturday 5th November at St. Margaret’s Church, Shottisham

 

Shareholder Number: «Share_ref_no»

 

Number of Votes Cast: «No_of_shares»

 

Each candidate will receive the number of votes indicated above. Candidates are listed alphabetically by surname.

 

To vote, please tick up to 2 boxes below.

 

Ivan Clark                              

Robin Pendle                        

Leslie Roberts                                                  

                                               

 

You can return this Voting Form by post, clearly marking the reverse of the envelope VOTE to;

 

The Sorrel Horse Shottisham Ltd

8 Deben Mill Business Centre

Old Maltings Approach

Woodbridge

Suffolk

IP12 1BL

 

Or email a completed and scanned copy of this Voting Form to;

 

agm2016@thesorrelhorse-shottisham.co.uk

 

Alternatively you may bring your Voting Form with you on Saturday 5th November 2016.

 

Postal and email votes must be received by 0800hrs on Saturday 5th November 2016, votes received after this time will not be included within the count.

 

The unique Shareholder Number must be clearly shown on Voting Forms, any received without this number will be ineligible.

 

The Sorrel Horse Shottisham Ltd

 

Nominations for appointment to the Board of Directors of The Sorrel Horse Shottisham Ltd at the AGM to be held; 5th November 2016 – St.Margarets Church, Shottisham at 11 a.m.

 

Listed alphabetically by surname;

 

Ivan Clark

 

Having now lived in the village for almost 6 years and feeling an established member of the community, I would like to put myself forward for re-election to the Board of Directors as my work on the surrounds of the pub are not yet completed. I was formerly a Horticultural Adviser and Consultant in crop production; latterly I was also carrying out audits on premises and systems to meet supermarket standards for suppliers.

Before retirement we established a small plant production nursery, specialising in perennials.

 

Robin Pendle

 

I am most concerned that The Sorrel Horse has been mismanaged and misdirected in recent years. There have been no directors with grass roots experience of running a pub. I have a lot of practical hands-on experience of running a shop, caravan site, a pub for 13 years, and a bed-and-breakfast. I am also a tree, landscape, ground work and plumbing contractor. My name is Robin Pendle. I've lived here practically all my life. I care about the Sorrel Horse. As a director and team member I can help!

 

Leslie Roberts

 

I have recently retired from a management job in education and now have some free time, which I would like to put to good use in the community. I feel that the excellent communication skills that I have gained from working with young people could be put to good use working with staff and customers of the pub. My energy and drive could also be used to help plan future events for the pub to engage and interest people locally.

7th October 2016

 

Dear shareholder, customer and/or local resident

 

I am writing to invite you to the sixth Annual General Meeting of The Sorrel Horse Shottisham Ltd.

 

The meeting will be held at St Margaret’s Church at 11am on Saturday 5th November 2016 and you are invited to the pub afterwards for tea/coffee and sandwiches, and Bonfire Night on the same evening.

 

The Agenda will be:

  1. Minutes of the last AGM
  2. Presentation of the Report & Accounts by Paul Venediger, Chairman.
  3. The election of Directors
  4. Questions and comments

 

Under the terms of the Memorandum and Articles of Association, Ivan Clarke will retire by rotation as a director at this year’s AGM: but is eligible to re-stand for election to the Board.

 

After nearly 5 years, Linda Pinfold stood-down earlier in the year as a Director. We are enormously grateful to Linda for her dedication to the cause and I would like to sincerely thank her on behalf of the business and you, as shareholders, for her invaluable contributions since 2011.

 

When the pub was purchased in 2011 there was an overwhelming sense of enthusiasm and pride which, with the passing of time, has inevitably lessened. Five years on I feel it is perhaps timely to send out a rallying call that we need to re-capture the sense of community and pride, and keep in mind the enormously significant achievement of owning our own pub, its’ freehold, and consequently being in a position to control its destiny.

 

It is worth reminding ourselves that it was never the intention for individual Directors to remain in place ad-infinitum, hence the 3 year rotation of directors, consequently it is incumbent on us all to find candidates to continue to run the business going forwards.

 

We have two vacant positions to be filled at the forthcoming AGM so if you, or someone you know wishes to stand for election, please send a résumé of no more than 80 words outlining why you (or they) feel qualified to sit on the Board and the benefits that would be brought to the business.


Please email your résumé to admin@thesorrelhorse-shottisham.co.uk, or post it to the Registered Office address below, marked ‘Candidate’.

 

We require all applications to be received no later than Friday 21st October 2016.

 

If on Saturday 22nd October 2016 more than two candidates have been put forward, a list of the candidates and their résumés will be published on the pub website and a letter will be sent out to shareholders, together with a voting slip.

 

For and on behalf of The Sorrel Horse Shottisham Ltd.

 

Paul Venediger

Chairman

Chairman's report from the AGM and election of Directors to The Sorrel Horse Shottisham Ltd - Saturday 7th November 2015


Please click on the images below to download

 

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The 2014/15 Report and Accounts have been published, to download please click here - 31st October 2015

 

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Notice of election at the 2015 AGM on Sat 7th December - 24th October 2015

Please click on the image below to download the candidates and AGM invitation

 

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AGM invitation letter to shareholders - 9th October 2015

Dear «FirstName»,

As a shareholder of The Sorrel Horse Shottisham Ltd I am writing to invite you to the fifth Annual General Meeting.

The meeting will be held at St Margaret’s Church at 11am on Saturday 7th November 2015 and you are also invited to join your fellow shareholders in the pub afterwards and Bonfire Night in the evening.

The Agenda will be:

1. Minutes of the last AGM
2. Presentation of the Report & Accounts by Paul Venediger, Chairman.
3. The election of Directors
4. Questions and comments

Under the terms of the Memorandum and Articles of Association, Chris Harvey and Ray Kay will retire as directors at the AGM but they are eligible to stand for election to the Board, as are you. Anyone, whether a shareholder or not, is entitled to stand for election.

Steve Crane has decided to stand-down due to other commitments leaving three vacant positions to be filled. Steve has been a great servant to the business and the Board thanks him for his support and endeavours over the past two years.

If you, or someone you know wishes to stand for election, please send a résumé of no more than 80 words outlining why you feel qualified to sit on the Board and the benefits that you would bring.

Please email your résumé to admin@thesorrelhorse-shottisham.co.uk, or post it to the Registered Office address below, marked ‘Candidate’. We require all applications to be received no later than Friday 23rd October 2015.

If on Saturday 24th October 2015more than three candidates have been nominated, a list of the candidates and their résumés will be published on the website and a letter will be sent out to shareholders, together with a voting slip on which each shareholder may vote for three candidates. Votes will be weighted by the number of shares held and votes will be applied equally to each candidate for whom you vote.

In order to expedite the election process please post voting slips to our Registered Office (see below) in advance of the AGM. Scanned voting slips can also be emailed to agm2015@thesorrelhorse-shottisham.co.uk. Two appointees, who are not standing for election, will count these and the results will be disclosed at the AGM. Shareholders who do not wish to post or email their votes may present them at the AGM in person.

If you wish to vote by giving a Proxy to someone else, this notification must be received at the Registered Office by 3 p.m. on Friday 6th November 2014.

For and on behalf of The Sorrel Horse Shottisham Ltd.

Paul Venediger

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The Sorrel Horse Open Forum – 1st August 2015 – 11:30pm

The Chairman (Paul Venediger) opened the meeting and welcomed all. There were 26 attendees plus 7 Directors, the Head Chef and 3 bar staff

Matters Arising from Previous Forum.

Kitchen: Work planned at the last forum is pencilled in for October, however it may involve temporary closure of the kitchen and some disruption. This will enable to Sorrel to better deliver the new menu.

Environmental Health: The Sorrel had received a 5* rating recently (Wide Applause)

Toilets: It is hoped work can commence on improving the toilets soon. Gents and Ladies will be swapped to give more cubicle place to the ladies, there will also be improvement to the disabled facilities.

Chairs: These have been replaced as comments were made regarding the safety of some of the old chairs.

Flys: Three ultra violet fly traps have been installed internally with external traps, all of which it is hoped will try to help to keep the population under control.

Boules Piste: A double piste has been installed on the Pightle, thanks to Robin Pendle and Ivan Clark. Equipment is available for a deposit and Paul encouraged those present to have a go.

Today’s Forum

Paul updated those present on the current financial situation at The Sorrel Horse. Turnover year on year is anticipated to be down about 10% on last year’s turnover and expected to be around £270 -£275K. There were a number of factors considered to contribute to this decline:

Last Year the Ramsholt Arms was closed for a period of time which The Sorrel Horse benefited from Whilst this year The Unruly Pig opened inevitably giving more choice in the area There were service problems November through to March which affected trade

He also welcomed the two new Directors, Chris Harvey and Ray Kay.

The meeting was thrown open to those present:

Area in front of Sorrel. It was suggested that consideration should be given to either:
• Re Site Picnic Tables Regularly to prevent excessive wear on the grass. This was considered a good idea but there are problems with the slope in some areas.
• Consider terracing the area to ensure flat areas were available. It was considered by some that this may detract from the appearance of the frontage, there was also some concern over health and safety ( a la The Waldringfield Maybush).
• Consider some form of footing for the tables such as slabs to minimise wear.

The Sorrel Horse was congratulated on the beautiful state of the front garden, warm applause and thanks to Ivan Clark and Derek Hewitt.

A request from the floor was made asking the pub to publicise in advance when any volunteer work was needed.

Diana Bouscarle asked that those present recognised how hard staff worked often dealing with difficult situations and thanked all of the staff for their efforts.

Paul Venediger stated that we are now in a stable kitchen situation since the appointment of Nick as Head Chef and that the vegetarian options were felt to be improved and the menu had been revised recently

Paul also mentioned the Music Event of next weekend (Shottitude) with live sets during the day. There is also a cycling event on the Sunday which will pass through the village, this could involve as many as 1000 cyclists.

Harriett, a regular customer and quizzer, expressed concern that some people from other villages no longer came to the pub (including some long term caravanners) quoting a lack of a welcome and to some extent beer prices higher than local competitors. Robin Pendle asked what the GP was on beer (62%) suggesting that is high versus other establishments (55%). Linda Pinfold said the GP was necessary to maintain adequate profitability to ensure that the pub could continue as a going concern. Paul explained that the pub did not generate a Profit in the winter months and the summer trade subsidised this. Harriett felt that there may be a drop off this winter if customers due to what perceived as a change in attitude in the pub. We can only wait and see.

Harry (Alderton) questioned the positioning of the table in front of the bar as it blocked a clear area and meant a limited number of customers could get to the Bar at any one time. There were suggestions that the Bar should just be that and people should be encouraged to eat in the Restaurant. Kim Murray suggested something should be done about the dead period between 9-11PM with more discussion on cutting drink prices, perhaps even having a happy hour during that period with lower wet stock prices. Lots of discussion but generally it was felt that anything to cut profitability was not in the best interests of the business, what was need in reality was higher profitability to finance investment in the facilities.

Dawn Kay suggested a winter special, perhaps on quiz nights, to encourage quizzers to come earlier and eat before the quiz. Diana Bouscarle felt this was a very good idea and it would be considered by the Board.

Finally there was various discussion about the “presence” of seven Directors and whether this impacted on the welcome in the pub or even had an adverse effect on staff. Ray Kay, as a relatively new Director, stated that the Directors, in his opinion, actually worked too hard for the Sorrel and that this should be recognised.

Paul announced that two shares were being offered for sale and that any interested parties should email admin@thesorrelhorse.com and that they would be put in touch with the seller

The meeting closed at 12:35.

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Saturday 1st August - Two shares available for purchase

Two shares have become available for purchase. They are for sale on the basis of 'best offers'. If you are interested then please email admin@thesorrelhorse-shottisham.co.uk and we will put you in touch with the seller

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Friday 27th March 2015 - Shareholder email

If you're a shareholder in The Sorrel Horse Shottisham Ltd you'll be interested to know that following two Board resignations earlier this year we are pleased to welcome Chris Harvey and Ray Kay onto the Board. Both are co-opted until the AGM.

We would like to sincerely thank everyone who put themselves forward.

Paul Venediger, Chairman

For and on behalf of The Sorrel Horse Shottisham Ltd

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Minutes of the Open Meeting on Saturday March 7th 2015 11.00am

There were 35 people in attendance

Paul (Venediger) welcomed everyone to the meeting, introduced himself as being our new Chairman and then introduced the other 4 Directors (Linda, Diana, Ivan and Steve)

Paul then gave a brief resume of the past 4 years since the shareholders of The Sorrel Horse Shottisham Ltd bought the pub.
- in 2010/11 the turnover of the pub was £190,000
- the turnover in 2013/14 rose by 62% to over £300,000
- since the AGM in 2014 profit has decreased 2% but we are hoping to make this up over the summer months. However the weather will have a huge impact on Summer trade.
- Our successes are the £5 promotions during the week which encourage people to come to the pub as well as music evenings on a Monday and quiz nights on a Wednesday.
- Our ‘flagship’ event is Bonfire night at which last year we reckoned was attended by over 800 people and took more than £6,000. Thanks to all the 40 staff and volunteers who worked so hard to make this a success and please let us know if you are available again this year.

Currently
- refurbishment work is going on in the kitchen and we are gathering quotes for a potential re-fit
- Ivan Clark and Robin Pendle are working on constructing a double boules pitch on the Pigthle which will be used by the Hollesley Boules club. We will be looking at setting up a Shottisham team for those who may be interested.

Potential projects
- we are looking at re-configuring the toilets to make them both more comfortable and increase the space for the Ladies
- we will also consider laying a hard floor in the barns which are currently sandy

Challenges
- improve service times
- address and improve the vegetarian options
- appropriate staffing for Easter and the summer

We are currently seeking two new Directors after the recent resignation of Tony Pinfold and Denis Roberts. Our thanks go to Tony and Denis who have both made immeasurable contributions over the past four years. We are now looking for two new people to join the current team who have the necessary skills and enthusiasm required for the continued success of the pub.

Our scheduled future events are
- live music with ‘Dragonfruit’ this Monday March 9th
- Easter egg hunt with the Easter Bunny on Sunday April 5th
- live music with ‘Doghouse’ on Monday May 23rd which ties in with the Reminiscence Day at the Church. If anyone has any old photos or memories of the pub please speak to Pat Bendon

Paul then opened the meeting for any questions and comments

Q1 If the turnover is up does that not also mean our profit is increased?
(Linda) no, profit is down at the moment but hopefully will pick up during the summer
(Paul) we still have to employ the staff and if trading is down our labour costs are comparatively high

Q2 Why is the telephone number for the Sorrel Horse not in the local phone book?
(Paul) we will look into this and try to rectify the situation

Q3 Service times are very slow on occasions
(Paul) we are acutely aware of this situation and are trying to remedy the issues

Q4 The Sutton Bowls Club had their annual dinner (31 people) at the pub and the evening had gone very well – the food was delicious and there was no waiting time
(Paul) the waiting times for pre-ordered events have improved but service for ‘walk ins’ in the evenings can be a real problem

Q5 The waiting times for Burns Night were unacceptable
(Paul) Apologies given

Q6 There are never enough vegetarian options on the menu or the specials board – something like a smoked fish and salad would be appreciated

Q7 Perhaps the menu is too long and it would be better to have it simplified?
(Paul) The core menu changes seasonally which is a challenge as we serve such a breadth of customers and we need to offer and suit a variety of pockets. Our success is through offering a broader selection of food in the pub. However this is good point and once to consider

Q8 Tony Pinfold addressed the group to clarify the reasons for his resignation. He said that being a Director was taking up too much of his life when he also had a full time business to run. He said he had enjoyed his time on the Board and would encourage anyone to step forward for this very rewarding role.

Q9 The restaurant area of the pub is very cold in the winter, even with the open fire lit, and suggested that we purchase some convector heaters
(Paul) Suggested that we could have oil heaters on timers.
In addition would it be possible to have a self closer on the door leading out from behind the bar which is often left open?
(Paul) we will investigate if this would be possible

Q10 Is there going to be any investment in furniture as some of the chairs are broken?
(Paul) Yes, all broken furniture should be replaced

Q11 Does the lamp above the fireplace in the restaurant work? It would be good to have more light at that end of the room
(Paul) there is a mains lead – we will investigate

Q12 Some of the spotlights in the bar area are dazzling

Q13 The new boules area on the pigtyle is huge and rather unsightly
(Ivan) explained that the area is not yet finished and will settle down – it is expected to reduce in height by 6-9 inches. The construction of the pitch has had to take into consideration the sewage outlet. It will also look better once it has been sanded on top and grassed along the side.
Is it going to be a problem and a Health and Safety risk on Bonfire night?
(Paul) yes, we will have to do a risk assessment

Q14 Do we need to keep the horse corral which perhaps could be replaced with a horse rail?
(Paul) The size of the corral has already been reduced in size by 50% and we feel that it is an asset which does get used and attracts horse riding customers. Poplar Park use the corral – a suggestion was made for it to be promoted more in the summer

Q15 What do we intend to do about the fly problem in the summer?
(Paul) The staff do their best but living in the country near farming areas this will always be a problem. Fly traps can be effective. We will find out how other pubs cope. Possibly spray the walls?

Q16 There have been some problems with the till when trying to pay with vouchers or dividends
(Linda) We will investigate

Close of meeting at 12 noon


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25th February 2015

Dear shareholders,

I am writing to inform you that Denis Roberts has resigned from the Board of ‘The Sorrel Horse Shottisham Ltd’. Denis has been heavily involved with the pub since the early stages of the purchase and a tremendous supporter and active contributor to the business, particularly with the various building projects that have been completed, not to mention his involvement in many of the pub’s events.

We’re enormously grateful for his contribution and we’re sure you, as does the Board, thank him most sincerely for his time and enthusiasm.

The Board now stands as: Paul Venediger (Chair) Diana Bouscarle (Vice-Chair), Ivan Clark, Steve Crane, Linda Pinfold.

Following Tony’s resignation earlier in February together with Denis's, we are recruiting for two vacant positions as a Director. If you feel you have the skills and enthusiasm that would benefit the pub then please do contact any of the Directors individually, or email us: admin@thesorrelhorse.com

We'll be reviewing candidates early in March 2015 and would encourage applicants to put themselves forward or contact us to find out more information within the next week.

There has been in the past some discussion over who is eligible to stand as a Director.

We would like to clarify that non-shareholders are equally entitled to put themselves forward for the role of Director. Please see below an excerpt from The Sorrel Horse Shottisham Ltd Memorandum and Articles dated 19th August 2011, which clarifies the position.

With kind regards

Paul Venediger
For and on behalf of The Sorrel Horse Shottisham Ltd


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8th February 2015

Dear shareholders,

I am writing to inform you that Tony Pinfold has resigned as a Director of the company. Tony was a central figure in the fundraising and very swift purchase of the pub in August 2011 and has since then been a tireless servant to the business. His enthusiasm and dedication will be greatly missed but we look forward to welcoming him as a patron in the future, and no doubt tapping him up for a bit of advice from time to time. I'm sure you, as does the Board, thank him for his passion and time over nearly 4 years.

The Board now stands as: Paul Venediger (Chair) Diana Bouscarle (Vice-Chair), Ivan Clark, Steve Crane, Linda Pinfold, Denis Roberts

As you'll no doubt realise this leaves a vacant position for a Director on the Board and we would positively encourage all applicants to put themselves forward for this position. If you have the enthusiasm, some time and skills that you feel we and the pub company would benefit from, then please do contact any of the Directors or email us: admin@thesorrelhorse.com

Collectively as shareholders we sometimes forget the amazing achievement of having purchased 'our' own pub, we are literally one out of only a couple of handfuls of pubs in the UK to have purchased the freehold and to be running the business without turning it over to tenant - please do consider putting yourself forward and help to shape the future of this fantastic enterprise.

We'll be reviewing candidates at the beginning of March and will report back to you in due course.

Tony has kindly penned a few words to explain what will have been a very difficult decision to reach.

With best regards for now

Paul Venediger
For and on behalf of The Sorrel Horse Shottisham Ltd

Dear shareholders

Some fours summers ago the germ of an idea was kicked around the village. Several of us got together to talk, the momentum grew, three general meetings were called in the pub, and somehow, with a great show of faith and trust by you the shareholders, The Sorrel Horse Shottisham Limited was born and managed to acquire the freehold of the pub.

Since then I hope I have played a small and useful part in its daily life and in its general direction. Although I signed up for a three year stint in 2013, after nearly four years of devoting time and energy to this worthy project, I have been increasingly feeling the need to spend more time on both my own business and my home life.

So, on Tuesday I tendered my resignation as a director of the pub company; a very difficult decision but one I felt I had to take at this stage in my life.

Paul will take over as chairman and I know he will do an excellent job, along with the rest of the board, who are all committed to the continuing task. They will be looking for a new director to co-opt and I would encourage any of you who feel they may have the time, energy and enthusiasm to come forward and offer their services.

Meanwhile, I look forward to spending many more relaxing hours in the Sorrel Horse, where I shall doubtless see many of you from time to time.

Thank you all for your continuing support.

Tony Pinfold

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AGM 2014 Update

As well as reviewing the Report & Accounts, Saturday's Annual General Meeting made some important decisions.

Paul Venediger, Steve Crane and Diana Bouscarle were elected as Directors.

After some discussion, the AGM also decided that the company will pay its first dividend of £5 per share - shareholders will be contacted shortly to explain how the dividend will be distributed.

The 2013/14 Report and Accounts for The Sorrel Horse Shottisham Ltd can be downloaded as a pdf by clicking here.

8th November 2015

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AGM 2014 - this years AGM will take place on Saturday 8th November at 11am at St.Margarets Church in Shottisham. Shareholder letters to be posted w.c. 13th October, copy below:

10th October 2014

Dear....

We are writing to you to invite you to the fourth Annual General Meeting of the Sorrel Horse Shottisham Ltd, of which you are a shareholder.

The meeting will be held at St Margaret’s Church at 11am on 8th November 2014 and you are also invited to join your fellow shareholders in the pub afterwards.

The Agenda will be:

1. Minutes of the last AGM
2. Presentation of the Report & Accounts by Tony Pinfold, Chairman.
3. The election of Directors
4. Any other questions and comments

Under the terms of the Memorandum and Articles of Association, Philip Bouscarle, Steve Crane and Paul Venediger will retire as directors at the AGM but they are all eligible to stand for re-election to the Board. Other directors may also elect to retire. Early indications are that there will be at least 2 new directors required. All shareholders are entitled to stand for election and everyone is encouraged to consider nominating themselves.

If you wish to stand for election, please complete the enclosed form and send us a short (no more than 80 words) résumé, outlining why you feel qualified to sit on the Board and the benefits you would bring. If possible please send your résumé by email to admin@thesorrelhorse.com. We will require all applications to be received no later than 24th October 2014

If there are more than the required number of candidates nominated, on 27h October 2014 a list of candidates and their résumés will be published on the website. On the same day, another letter will be sent out to each shareholder with a list of candidates and their résumés, and a voting slip on which each shareholder may vote for the new Board members. Votes will be weighted by the number of shares held and votes will applied equally to each candidate.

In order to expedite the election process we ask that, if possible, voting slips be sent to the registered office of the company in advance of the AGM. This can be done by email. Two directors who are not standing for election will count these and the result will be kept secret until the AGM. Shareholders who do not wish to send their votes in by post may present them at the AGM in person.

If you wish to vote by giving a Proxy to someone else, this notification must be received at the registered office by 3 p.m. on Friday 7th November 2014.


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Open Meeting - 19th July 2014

For those of you who missed the open meeting on Saturday, 19 July 2014, the meeting was attended by around thirty people and presented by Tony Pinfold. Other directors present were, Philip Bouscarle, Paul Venediger, Steve Crane and Linda Pinfold.

Here is a brief synopsis of what was said to keep you up to date………..

This pub and the land that comes with it is currently owned by 217 of us who elect on an annual basis seven directors to direct the business and at the present time, to manage the business too.

A brief summary of what we have achieved so far during the course of this year.......

We are completely overhauling the refrigeration which is currently achieved with many fridges and freezers and is outdated, inefficient and noisy. The shed behind the kitchen which has been full of fridges and freezers for some years is being turned into a cold room for use by the kitchen staff and the bottle store outside the back of the bar is also being turned into a cold store. This will allow for more space in the kitchen and increased capacity in the bar while improving the energy efficiency of the systems. We are receiving a substantial grant for this to contribute to the cost of the project and the current plan is for the work to be carried out on the first Monday in August.

As you probably know, there have been ongoing problems with the sewage system for many years. This year we have had the whole system professionally overhauled, which included high pressure hosing of all the channels to remove fat deposits, replacing the valves on the pump station in the yard and putting in place a regular maintenance program for the grease and fat trap outside the kitchen. You may recall that we replaced both pumps some eighteen months ago. So far it appears, fingers crossed, to be working satisfactorily.

We are pleased to say that three of our core staff are currently undergoing formal training at Otley College which we hope will help build a stronger and better team as time goes by. Bar service, cheffing and management are the subjects currently being studied. We are in the process of setting up systems for training all staff in food hygiene, fire safety and manual handling.

The flat above the dining room has been updated, redecorated and improved. As you probably know, it was costing us £1,000 a year to keep it empty and we now have a tenant who not only pays the rates, but also pays rent to the company. We have plans to paint the outside of the building before the autumn, but this has to be fitted in without trashing the garden at the same time!

There has been a lot of work done on the Pightle and I'm sure you will have noticed little improvements every time you pass. There is now a fine new corral and a wood chip path and the flowers are looking spectacular.

We have had a very useful meeting with a fire safety office from the fire brigade and received a report on improvements that can and must be made. We now have a programme of fire risk assessment, followed by training and regular testing and inspection which we have to have in place by November. We are progressing with the fire risk assessment scheduled for 29th of this month.

Feedback cards continue to be very helpful. Please don’t expect us to reply to all of them. Most of them are very positive, which is encouraging, but we continue to value your feedback, good or bad.

Points were raised by several of those attending, including:

• Why aren’t the staff wearing uniforms any more? We are now doing something about this.
• Should we respond to comments on TripAdvisor? - This was discussed at the subsequent board meeting. Most comments are complimentary and it was felt that, given the existing workload of the directors, this is not currently a major priority.
• Can we hold more open meetings? - It was generally agreed that a good arrangement would be to hold two open meetings, in the early spring and in the summer, followed by the AGM in November.
• Date of the AGM? - This year it will be 8th November – details to be announced
• Is it necessary to have seven directors? - A good question, heavily debated in the early days! The “caretaker” board before the first AGM was pretty evenly divided between five and seven. It is generally felt that, given the current workload, seven is a useful number at the moment. It would take a special resolution of the shareholders in general meeting (75%) majority to change this.

Remember, this is your pub. Every year at least two of the directors have to retire by rotation. Any who have been co-opted during the year must also retire. All of them and anyone else is then eligible to stand for (re)election.

If you would like to participate in the running of this fine establishment, with all the trials and tribulations and fun and games that it entails, please consider standing at the next AGM.

Your pub needs you!

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Buying or selling shares

August 2014 marks 3 years since the purchase and formation of The Sorrel Horse Shottisham Ltd. Please click here if you are interested in fining out how shares in the Company can be bought and sold

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Change to the Board

Anthony Levy resigned as a Director on 19th January 2014 with Steve Crane being co-opted on 5th February 2014 in his place. In accordance with the company's Mem & Arts Steve's tenure runs until the 2014 AGM when he will stand down, but be eligible to put himself forward for re-election. Steve has a background in Estate Management for the Seckford Foundation and lives in Shottisham.

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AGM Update

As well as reviewing the Report & Accounts, Saturday's Annual General Meeting made some important decisions.

Ivan Clark was elected as a Director, whilst Linda Pinfold and Tony Pinfold were re-elected.

After some discussion, the AGM also decided that the company will pay its first dividend of £5 per share - shareholders will be contacted shortly to explain how the dividend will be distributed.

Saturday 2nd November 2013
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The 2012/13 Report and Accounts for The Sorrel Horse Shottisham Ltd can be downloaded as a pdf by clicking on the Report And Accounts tab above. Below is an excerpt from the Chairman's report.

Financial Review
Overall turnover for the year was £259,001 an increase over the reported prior year of 10%. The reported profit is
£10,921 having taken into account a number of one-off costs incurred as part of investing to improve the pub. This
figure is considerably lower than we were targeting and is a disappointment. A significant cause has been the "shape" of our turnover during the year with poor performance for nine months and great performance thereafter. This has meant that our costs have been higher than they should have been for a more normal seasonal year. The challenge for this year is to ensure that net margins are more consistent throughout more of the year. Achieving this will have a significant impact on the full year profit.


When I reported to you at last year's AGM there were only fifty-eight shares outstanding and it was a great vote of
confidence that we sold the last remaining shares by January 2013. Our thanks to all our shareholders for their support.

I can also confirm that we were able to repay the outstanding loan early in the financial year. Last year we reported that it was our hope to be able to pay a small dividend after the second year of trading, as proposed in the original prospectus. Whilst this year's profits are less than we had anticipated the Board is recommending a dividend payment of £5 per share which represents a payout of £4,500 or 41% of this year's income.

This proposal will be put to members at the AGM. In order to minimise the costs of paying the dividends, should the AGM support payment of the dividend, the Board will arrange for members, if they wish, to receive this credit at the bar. Alternatively members may receive payment by direct bank transfer.

Saturday 26th October 2013

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The 2012/13 Report and Accounts for The Sorrel Horse Shottisham Ltd can be downloaded as a pdf by clicking on the Report And Accounts tab above.

26th October 2013
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Dear......

As you already know, the 2nd Annual General Meeting to the Sorrel Horse Shottisham Ltd will be held in St Margaret’s Church Shottisham on Saturday 2nd November.

In accordance with our constitution, 2 Directors, Tony and Linda Pinfold will retire by rotation and an election would be held, open to all shareholders, to either re-elect or replace either or both of them.

We have received nominations from 3 candidates for the post of Director, but have also received notice of the resignation of another member of the Board of Directors, leaving 3 spaces for 3 candidates. There need therefore be no election this year. There will be three positions vacant at the AGM. Tony Pinfold, Linda Pinfold and Ivan Clarke are the only candidates standing, so, in accordance with the Articles of Association, we shall be asking for a show of hands to pass an Ordinary Resolution appointing these three for the next three years.

We would like to say a very sincere thank you to Claire Norton, who is resigning due to other commitments. Claire played a huge part in getting the whole project off the ground and as many will recall, induced waverers to part with their cash to make the purchase of the pub possible.

We welcome Ivan onto the Board with open arms. He is a very active member of the community, being Chairman of the Parish Council and a leading light in all matters horticultural in the village. He has promised to make the land owned by the Sorrel Horse even more beautiful as part of his remit.

We look forward to welcoming you all in the Church on the 2nd November.

The Board of the Sorrel Horse Shottisham Ltd.

14th October 2013

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The 2013 Annual General Meeting will take place at 11am on Saturday 2nd November at St.Margaret's Church, Shottisham.

Under the terms of the Memorandum and Articles of Association, Linda Pinfold and Tony Pinfold will retire as directors at the AGM but they are both eligible to stand for re-election to the Board. All shareholders are entitled to stand for election and everyone is encouraged to consider nominating themselves.

If you wish to stand for election, please send us a short (no more than 80 words) résumé, outlining why you feel qualified to sit on the Board and the benefits you would bring. We will require all applications to be received no later than 11th October 2013 by post or email.

If there are more than two candidates nominated by 14th October 2013 a list of candidates and their résumés will be published on the website. On the same day, another letter will be sent out to each shareholder with a list of candidates and their résumés, and a voting slip on which each shareholder may vote for up to two Board members. Votes will be weighted by the number of shares held and votes will applied equally to each candidate. i.e. if you have 4 shares, you may vote for up to two candidates and each candidate will receive 4 votes.

AGM key dates:
11th Oct: deadline for resumes from candidates
14th Oct: second letter/voting slips sent out to shareholders (if applicable)
27th Oct: accounts to be published on website
1st Nov: deadline for proxies (if applicable)
2nd Nov: AGM

The agenda for the AGM will be as follows:
1. Minutes of the first AGM
2. Presentation of the Report & Accounts by Anthony Levy, Chairman.
3. The election of two Directors
4. Any other questions and comments

Please address any questions or queries to admin@thesorrelhorse.com2nd October 2013
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Dear Fellow Shareholders (and all interested parties)

As it is some time since I did an update, I thought you might like to know that the very weak extended winter trade has turned around and the last couple of months have been much more positive.

At the end of February I advised you that we were trading well behind our first year and that we were looking at ways to improve performance. The dreadful weather in Spring was miserable but your Board also managed to make the wrong recruitment decision which didn't help.

That's all changed now with a great staff team and much improved weather. We have already pulled back much of the losses and are planning for continued good performance through to the end of our financial year, 31st August. We are still forecasting a profit for the year but it is likely to be a lot smaller than we had hoped and paying a small dividend is looking less likely, though it remains our ambition in the near future. On the other hand this year continues with improvements to the fabric and appearance of the pub which seem to have been welcomed by everyone. The best way to make the year a success is to spend the summer enjoying the good food, drink, ambience and great company at your pub.

Happy days

Anthony Levy
Chairman, Sorrel Horse Shottisham Ltd.
8th July 2013
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Fantastic news, as of Saturday 12th January 2013 - all 900 of the shares in the pub were sold. Many thanks to everyone who bought shares.

We are now fully capitalised at £450,000 with no debts outstanding, a position some thought might take many years. In fact there was a last minute rush for the last shares and we had to take applications on a first come, first sold basis.

If you are still interested in shares then we can add your email address to a list of people interested in buying shares should anyone in the future wish to sell theirs.

Whilst I'm sure most people will want to hold on to their shares in their pub, and to hand them on to future generations, if someone did want to sell their shares, then they are free to sell them to anyone, advising the company so that the shares can be transferred on the Register. In order to make this easier we will keep an email list of people interested in buying shares to make it easier to match sellers with buyers (... just email admin@thesorrelhorse.com).

Remember though that if you have claimed back the EIS tax advantage, then you have to keep your shares for a minimum of three years, and it's only those who have bought the shares the first time that get this tax bonus. We hope all our shareholders will want to keep all their shares long term, but if you need to sell any we will try to make this as easy as possible.

As fellow shareholders we look forward to your continuing support of The Sorrel Horse, helping to maintain this rare and wonderful pub, not just by your kind share purchase but importantly by your patronage and promotion of the pub... our second year has got off to a tougher start than the first but we are determined to ensure that the second year builds on the success of the first.

Anthony Levy
Chairman, The Sorrel Horse Shottisham Ltd
12th January 2013
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2012 AGM

2012 Annual General Meeting of The Sorrel Horse Shottisham Ltd took place on Saturday 10th November 2012 at 3pm, St.Margarets Church, Shottisham. To view the 2011/12 Report and Accounts please click here.

Three nominations were received for the two vacant Director positions, with Anthony Levy and Denis Roberts being duly re-elected. The new Board of Directors for the year 2012/13 comprises in alphabetical order;

Philip Bouscarle - term to run until 2014

Anthony Levy - term to run until 2015

Claire Norton - term to run until 2014

Linda Pinfold - term to run until 2013

Tony Pinfold - term to run until 2013

Denis Roberts - term to run until 2015

Paul Venediger - term to run until 2014
Many thanks to Jim Wyllie for his candidacy in the 2012 election.


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If you are visiting this website for the first time we would like to give you a brief introduction to the project to secure and develop The Sorrel Horse pub business, returning dividends to investors and ensuring the survival of an essential community asset.

If you would like to purchase shares in the future in the event that they become available please click here to complete a very short contact form and we will get back in touch with you.

Where we are today

The Sorrel Horse public house is owned by 212 shareholders in the registered company, The Sorrel Horse Shottisham Ltd, with 900 shares having been issued.

Shares cost at issue £500 each, with the maximum individual investment capped at 45 shares, limiting any one individual to no more than a 5% shareholding once the target figure is achieved.

The purchase of the business as a going concern took place at 17.25 on 25th August 2011 after a 10 week campaign to raise the funds necessary for the freehold acquisition.

To encourage shareholder investment we gained HMRC (Her Majesty's Revenue and Customs) approval that The Sorrel Horse Shottisham Ltd was eligible for EIS (Enterprise Investment Scheme) tax relief of 30% and which was duly returned to shareholders in the tax year 2011/12.

Shareholder funds were intended at the outset of the company formation for capital projects identified within our prospectus, such as re-thatching (completed May 2012), kitchen and toilet upgrades and summer use of the Pightle field behind the pub.

The pub business is run as a stand-alone company with the aim of returning dividends to investors and re-investing profits back into the business. We have published a number of documents to support the project including a Business Plan, Memorandum of Articles, the site plan and survey, all of which can be downloaded by clicking here.

Shareholder investment was not limited just to ‘locals’ as we recognised that much of the future success of the pub will be as a result of visiting trade. Consequently we were very keen to encourage non-local investment but also intended to ensure that the pub’s future serves the needs of the local community and as such we had an aspiration that over 50% of shareholders should have a local connection, as is shown below.

 

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How we got to this stage

In Spring 2011 an opportunity arose to purchase The Sorrel Horse pub business. As is often the case a chat amongst a few people snowballed and a loose plan was quickly set in motion to try to secure the necessary funding. From day 1 it’s been a widely held principle that if a ‘community led’ purchase could be established, this would not only secure an vital community asset but also give the local community a significant controlling interest in the future direction, destiny and development of the pub.

In just 4 months (by the date of purchase) we had evolved from a loose group of people with a similar ambition, to a formal company with significant shareholder funds that realised the company’s immediate ambition – the acquisition of the pub.

Now the hard work really starts – we have the pub, and with it an enormous amount of enthusiasm, goodwill and support from the pub staff, pub customers, shareholders, our fantastic village and the wider community.

Our exposure through BBC Look East, BBC Radio Suffolk, East Anglian Daily Times, The Financial Times, The Sunday Telegraph andSky News has publicised our project widely and captured the imagination of many potential investors who both recognise the importance of retaining our local heritage, whilst offering a viable investment opportunity which is more accessible than many other share investments might be. Please take a look at the TV, Radio and Press tab at the top of this page for links to the various articles in the media
Please sign up to our regular pub newsletter and emails by clicking here, you can also follow us on

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The Sorrel Horse Shottisham Ltd, The Street, Shottisham, IP12 3HD

01394 411617 / admin@thesorrelhorse-shottisham.co.uk

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The Sorrel Horse Shottisham Ltd, The Street, Shottisham, IP12 3HD / 01394 411617 / admin@thesorrelhorse-shottisham.co.uk